We are very pleased about your interest in our company. Data protection has a particularly high priority for the management of Polytron-Vertrieb GmbH. The use of Polytron-Vertrieb GmbH's web pages is basically possible without any indication of personal data. However, if an affected person wishes to use our company’s special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally seek the consent of the affected person.
Polytron-Vertrieb GmbH, as the controller, has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security holes, so that absolute protection can not be guaranteed. For this reason, every person concerned is free to submit personal data to us in alternative ways, for example by telephone.
The data protection declaration of Polytron-Vertrieb GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to begin by explaining the terminology used.
In this data protection declaration, we use, inter alia, the following terms:
1.1 Personal data
Personal data means any information relating to an identified or identifiable natural person (”affected person”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
1.2 Affected person
An affected person is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
1.4 Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific affected person without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
1.7 Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
1.10 Third party
Third party is a natural or legal person, public authority, agency or body other than the affected person, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent of the affected person is any freely given, specific, informed and unambiguous indication of the affected person’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
2. Name and address of the controller
The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is:
75323 Bad Wildbad
phone: +49 7081 17 02 0
Websites: www.polytron.de ; www.polytron-shop.de
3. The collection of general data and information
The website of Polytron-Vertrieb GmbH collects a series of general data and information each time the website is accessed by an affected person or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the internet page from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages which can be accessed via (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems.
When using this general data and information, Polytron-Vertrieb GmbH does not draw conclusions about the affected person. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and ( 4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. This anonymously collected data and information is therefore statistically and further evaluated by Polytron-Vertrieb GmbH with the aim of increasing data protection and data security in our company in order to ultimately ensure the best possible level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.
By using cookies, Polytron-Vertrieb GmbH can provide users of this website with more user-friendly services that would not be possible without the cookie setting.
By means of a cookie the information and offers on our website can be optimized in the sense of the user. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website.
The affected person can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the affected person deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.
5. Registration on our website
The affected person has the opportunity to register on the website of Polytron-Vertrieb GmbH by providing personal data. The personal data to be sent to the controller is derived from the respective input mask used for the registration. The personal data entered by the affected person shall be collected and stored solely for internal use by the controller and for his own purposes. The controller may arrange for the transfer to one or more processors, such as a parcel service, who also uses the personal data only for internal use attributable to the controller.
By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) of the affected person, the date and time of registration are also stored. The storage of this data takes place against the background that only so the misuse of our services can be prevented, and these data in case of need make it possible to clarify committed offenses. In this respect, the storage of this data is required to secure the controller. A disclosure of these data to third parties is not, unless there is a legal obligation to pass on or the disclosure of law enforcement serves.
The controller shall, at any time upon request, provide information to each affected person as to which personal data about the affected person is stored. Furthermore, the data controller corrects or deletes personal data at the request or reference of the affected person, insofar as this does not conflict with any statutory storage requirements. The employees of Polytron-Vertrieb GmbH are available to the affected person in this context as a contact person.
6. Newsletter tracking
The newsletters of Polytron-Vertrieb GmbH contain so-called counting pixels. A counting pixel is a miniature graphic that is embedded in such emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel, Polytron-Vertrieb GmbH can detect whether and when an e-mail was opened by a affected person and which links in the e-mail were accessed by the affected person.
Such personal data collected via the counting pixels contained in the newsletters will be stored and evaluated by the controller in order to optimize the delivery of newsletters and to better adapt the content of future newsletters to the interests of the affected person. This personal data will not be disclosed to third parties. Affected persons are at any time entitled to revoke the separate declaration of consent made via the double-opt-in procedure. After revocation, this personal data will be deleted by the controller. A cancellation of the receipt of the newsletter, the Polytron-Vertrieb GmbH automatically indicates a withdrawal.
7. Subscription to our newsletter
On the website of Polytron-Vertrieb GmbH users are given the opportunity to subscribe to the newsletter of our company. Which personal data are transmitted to the data controller when the newsletter is ordered results from the input mask used for this purpose.
Polytron-Vertrieb GmbH informs its customers and business partners at regular intervals by means of a newsletter about company news and offers. The newsletter of our company can only be received by the affected person if (1) the affected person has a valid email address and (2) the affected person registers for the newsletter. For legal reasons, a confirmation e-mail will be sent to the e-mail address entered by an affected person for the first time for newsletter mailing using the double-opt-in procedure. This confirmation email is used to check whether the owner of the e-mail address as the person concerned authorized the receipt of the newsletter.
When subscribing to the newsletter, we also store the IP address of the computer system used by the person concerned at the time of registration, as well as the date and time of registration, as assigned by the Internet Service Provider (ISP). The collection of this data is necessary in order to understand the (possible) misuse of an affected person’s e-mail address at a later date and therefore serves as legal safeguards for the controller.
The personal data collected in the context of registering for the newsletter will be used exclusively to send our newsletter. Subscribers to the newsletter may also be notified by e-mail if this is necessary for the operation of the newsletter service or registration, as might be the case in the event of changes to the newsletter or technical changes. There will be no transfer of the personal data collected as part of the newsletter service to third parties. Subscription to our newsletter may be terminated by the person concerned at any time. The consent to the storage of personal data that the affected person has given us for the newsletter dispatch can be revoked at any time. For the purpose of revoking the consent, there is a corresponding link in each newsletter. It is also possible to unsubscribe from the newsletter at any time, directly on the controller’s website, or to inform the controller in a different way.
8. Contact via the website
Due to legal regulations, the website of Polytron-Vertrieb GmbH contains information that enables quick electronic contact with our company as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If an affected person contacts the data controller by e-mail or through a contact form, the personal data provided by the affected person will be automatically saved. Such personal data, voluntarily transmitted by an individual to the controller, is stored for the purpose of processing or contacting the affected person. There is no disclosure of this personal data to third parties.
9. Routine deletion and blocking of personal data
The controller shall process and store the personal data of the affected person only for the period necessary to achieve the purpose of the storage or, as the case may be, by the European directives or regulations or by any other legislator in laws or regulations which the controller was provided for.
If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
10. Rights of the affected person
10.1 Right to confirmation
10.2 Right to information
Any person concerned by the processing of personal data shall have the right, granted by the European Directive and Regulatory Authority, at any time to obtain from the data controller information free of charge on the personal data stored about him and a copy of that information. Furthermore, the European legislator and regulator has provided the affected person with the following information:
- the processing purposes
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organizations
- if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration, the right to rectification or erasure of the personal data concerning them or to the restriction of processing by the Responsible or a right to object to this processing
- the existence of a right of appeal to a supervisory authority
- if the personal data are not collected from the affected person: All available information on the source of the data
- the existence of automated decision making including profiling according to
- Articles 22 (1) and (4) of the GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended impact of such processing on the affected person
10.3 Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the affected person has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.
10.4 Right to erasure (right to be forgotten)
Any person affected by the processing of personal data shall have the right granted by the European Directives and Regulators to require the controller to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and the processing is not required:
- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The affected person withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
- The affected person objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the affected person objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be deleted for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and an affected person wishes to request the erasure of personal data stored by Polytron-Vertrieb GmbH, he or she may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of Polytron-Vertrieb GmbH or another employee shall promptly ensure that the erasure request is complied with immediately.
10.5 Right of restriction of processing
Each affected person shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the affected person, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the affected person opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but they are required by the affected person for the establishment, exercise or defence of legal claims.
- The affected person has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the affected person.
10.6 Right to data portability
Each affected person shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the affected person shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
10.7 Right to objection
Each affected person shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
Polytron-Vertrieb GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the affected person, or for the establishment, exercise or defence of legal claims.
If Polytron-Vertrieb GmbH processes personal data for direct marketing purposes, the affected person shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the affected person objects to Polytron-Vertrieb GmbH to the processing for direct marketing purposes, Polytron-Vertrieb GmbH will no longer process the personal data for these purposes.
In addition, the affected person has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by Polytron-Vertrieb GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
10.8 Automated individual decision-making, including profiling
Each affected person shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the affected person and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the affected person’s rights and freedoms and legitimate interests, or (3) is not based on the affected person’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the affected person and a data controller, or (2) it is based on the affected person’s explicit consent, Polytron-Vertrieb GmbH shall implement suitable measures to safeguard the affected person’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
10.9 Right to revoke a data protection consent
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.
If the affected person wishes to assert their right to withdraw consent, they may at any time contact our data protection officer or another member of the data controller.
11. Data protection in applications and in the application process
The controller collects and processes the personal data of applicants for the purpose of processing the application process. The processing can also be done electronically. This is particularly the case if an applicant submits corresponding application documents to the controller by electronic means, for example by e-mail or via a web form available on the website. If the controller concludes a contract of employment with an applicant, the data transmitted will be stored for the purposes of the employment relationship in accordance with the law. If no contract of employment with the candidate is concluded by the controller, the application documents will be automatically deleted six months after the rejection decision has been announced, provided that deletion does not prejudice any other legitimate interests of the controller. Other legitimate interest in this sense, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).
12. Data protection provisions about the application and use of Facebook
On this website, the controller has integrated components of the enterprise Facebook. Facebook is a social network.
A social network is a place for social meetings on the Internet, an online community, which usually allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences, or enable the Internet community to provide personal or business-related information. Facebook allows social network users to include the creation of private profiles, upload photos, and network through friend requests.
The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the affected person is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the affected person.
If the affected person is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the affected person—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the affected person. This information is collected through the Facebook component and associated with the respective Facebook account of the affected person. If the affected person clicks on one of the Facebook buttons integrated into our website, e.g. the “Like” button, or if the affected person submits a comment, then Facebook matches this information with the personal Facebook user account of the affected person and stores the personal data.
Facebook always receives, through the Facebook component, information about a visit to our website by the affected person, whenever the affected person is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the affected person clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the affected person, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.
The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there which setting options Facebook offers to protect the privacy of the affected person. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook, e.g. the Facebook blocker of the provider Webgraph, which may be obtained under http://webgraph.com/resources/facebookblocker/. These applications may be used by the affected person to eliminate a data transmission to Facebook.
The controller has integrated YouTube components on this website. YouTube is an internet video portal that allows video publishers to freely watch video clips and other users for free viewing, rating and commenting. YouTube allows the publication of all types of videos, so that both complete film and television broadcasts, but also music videos, trailers or user-made videos via the Internet portal are available.
YouTube’s operating company is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
Each visit to one of the pages of this site operated by the controller and incorporating a YouTube component (YouTube video) will automatically cause the Internet browser on the subject’s information technology system to be represented by the respective YouTube component causes you to download a representation of the corresponding YouTube component from YouTube. More information about YouTube can be found at https://www.youtube.com/yt/about/en/. As part of this technical process, YouTube and Google are aware of the specific bottom of our site visited by the person concerned.
If the affected person is logged in to YouTube at the same time, YouTube recognizes by calling a sub-page containing a YouTube video, which specific bottom of our website the affected person visits. This information is collected by YouTube and Google and associated with the individual YouTube account.
YouTube and Google will always receive information through the YouTube component that the affected person has visited our website if the affected person is simultaneously logged into YouTube at the time of access to our website; this happens regardless of whether the person clicks on a YouTube video or not. If such transmission of this information to YouTube and Google is not wanted by the affected person, it can prevent the transmission by logging out of their YouTube account before calling our website.
14. Legal basis of processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the affected person is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. If our company is subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the affected person or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the affected person which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the affected person is a client of the controller (Recital 47 Sentence 2 GDPR).
15. The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.
16. Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.
17. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the affected person to provide the personal data; possible consequences of failure to provide such data
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the affected person provides us with personal data, which must subsequently be processed by us. The affected person is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the affected person could not be concluded. Before personal data is provided by the affected person, the affected person must contact our Data Protection Officer. Our Data Protection Officer clarifies to the affected person whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.
18. Data processing when using our online shop
18.1. ordering process
When you shop at the Polytron-Vertrieb GmbH online shop, the following data will be collected, processed and used by you in order to process your order: name, first name, title, billing and delivery address, e-mail address, telephone number, date of birth, customer number , Payment Data (“Customer Master Data”).
The data is transmitted encrypted. In this way, your personal data are particularly well protected against unauthorized access by third parties. The encryption follows the latest technical security standard, a so-called SSL 256bit encryption (SSL = Secure Socket Layer). The security certificate used is issued by Let’s Encrypt.
In order to ensure the best possible care of our customers, we pass on the data within the scope of the legally permissible to other enterprises only for the proper fulfillment of the contract and only to the extent necessary for it and make sure that your data are processed only after instruction by us.
18.2. Credit Check
Credit checks help to prevent payment problems. They ensure the protection of our company against financial risks that are reflected in selling prices in the medium to long term. Thus, the customer data collected for the purposes of the credit check are ultimately also in your interest. For any order made on invoice, your credit information may be requested by us from one or more of the following credit bureaus: Verband der Vereine Creditreform e.V., Hellersbergstraße 12, 41460 Neuss, Germany
The transfer of data to the above-mentioned credit bureaus takes place only within the limits permitted by law.
Bad Wildbad, 18th May 2018